Many boards continue to communicate sensitive internal governance messages through insecure communication channels. A recent report by Diligent Corporation found that 56 percent of directors use personal email accounts for communications with their board, and that even governance professionals and C-level executives also use email for board communications. This is a major risk that must be addressed.
It is vital to ensure that board members are onboard with the necessity of secure communications. This requires educating them about how their current methods make them vulnerable to data breaches, and assisting them to understand the costs of these breaches in terms of loss of operational time, the cost of defending against cyberattacks, as well as concerns over compliance violations.
Boards must be aware of the fact that they are attractive targets for cybercriminals. Hackers target high-profile executives such as directors and executives of boards because they can access sensitive information of value to them. They are therefore prime targets for ransomware attacks, where criminals threaten to release sensitive data unless they receive a payment.
To prevent this from happening, it’s imperative that the board considers adopting a governance platform that replaces emails and text messaging with a more secure system of record that makes use of encrypted data delivery as well as a specifically designed mobile application. This will eliminate the need to share sensitive or confidential information through unsecure document systems or email accounts which are controlled by the IT teams of the organization and provides a platform independent of IT that allows boards to continue to lead during times of crisis.
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